Finance Assistant Pt - FTC 12 Months

​At Ontex, we are making everyday life easier across generations. Worldwide our 5,500 colleagues are taking pride in their work, guided by our values – Passion, Reliability, Integrity, Drive and Everyone. Every day they are developing, producing, and distributing affordable and sustainable baby, woman and adult personal care products.

As a leading international provider of personal hygiene solutions for retailer brands and healthcare partners, founded in Belgium in 1979 and listed on Euronext Brussels, we believe that innovation should be accessible to everyone.

As we continue being 'Here for you’, we’re looking for a Finance Assistant Pt - FTC 12 Months to join our Finance team.
 

Please note:

• This is a maternity cover position.

• The role is part-time, for up to 19.5 hours per week.

Scope of the role
To provide accurate and timely invoicing and reconciliation of the home delivery contracts.  To produce cycle review reports for the account manager customer meetings. Contribute to the day to day running of the finance department with responsibilities including reporting, bank reconciliations, payables and expenses.

How big is the job?
Ensuring the invoicing and financial responsibilities are completed accurately and on time, with specific regard to meeting deadlines for the following:
Sending out monthly home delivery invoices on time.
Producing cycle review reports in time for the account manager meetings.
Reducing DSO in line with Group targets.
Processing supplier invoices and expenses in time for the weekly payment run.

What am I expected to deliver, and what are my main tasks?
Produce accurate and timely monthly home delivery invoices by reconciling invoice reports in Synergy to SAP.
Raise additions and credits for additional deliveries and collections.
Process the daily home delivery run to ensure all deliveries are picked up on monthly invoicing reports.
Resolve any customer queries regarding home delivery invoicing.
Produce quarterly cycle review packs to provide the account managers for the business review meetings.
Liaising with the account managers to resolve any queries regarding the cycle review reports.
Produce financial reports to assist with reconciliation, forecast and budgeting.
Allocate bank postings on a daily basis to ensure accurate receivables and payables ledgers.
Assist with producing weekly payments runs and processing payments through online banking.
Enter supplier invoices on the system, ensuring appropriate approval levels and correct allocation of costs.
Process staff expenses on the system, checking receipts and ensuring appropriate approval levels.
Any other ad hoc requests to ensure the finance department responds in a timely manner to all requests.

With whom do I need to collaborate to get the job done?
Internal:
UK Finance – daily contact regarding all UK finance matters.
UK Account Managers (Healthcare) regular contact regarding queries with cycle review packs and expenses.
UK Supply Chain – regular contact regarding home delivery invoicing & stock levels.
UK Customer Services – regular contact regarding home delivery invoicing and customer queries.
External:
Customers – regular contact regarding queries relating to home delivery invoicing.

How complex is the stuff I’m dealing with, and how do I solve problems?

The situations I need to deal with are similar in nature, and I can solve them by making a choice between known alternatives
I can rely on well-defined procedures or precedents covering most of the issues I encounter

What do I need to be succesful in this job?

What is the educational requirement for the job?
5 A-C GCSE, studying towards an accounting qualification e.g. AAT

What prior experience is required for the job?
2 years work experience with proven track record in an office environment.

Which technical skills do I need to master?
SAP experience and good MS Office skills.

What are the core competencies for the job?
Organized approach to work with the ability to prioritize.
Good communication skills, both written and verbal.
Timely response to customer and staff queries.
Methodical with an eye for detail.
Accuracy to ensure documents are processed correctly.
Working as part of a team.

​If you're passionate about the role and believe you would be a great fit, we'd love to hear from you. We welcome candidates from all backgrounds to apply, ensuring a fair and transparent selection process. Should you have any questions, feel free to contact our HR department at fabrizio.gagliardo@ontexglobal.com.

Here for you.

   ontex.com